November 12, 2011 OPA Board of Directors Meeting Minutes

Ohio Psychological Association
Board of Directors Meeting Minutes
November 12, 2011

In attendance:

VOTING MEMBERS: John R. Rudisill, Ph.D.; Cathy Gaw, Psy.D.; Jim Broyles, Ph.D.;  Cathy McDaniels Wilson, Ph.D.;  Kenneth R. Drude, Ph.D.; Wanda McEntyre, Ph.D.;  Bob Stinson, Psy.D., JD, ABPP;  Peg Richards Mosher, Ph.D.;  Sharla Wells-DiGregorio, Ph.D.; Nathan Tomcik, Ph.D.;  Lynne Rustad, Ph.D.;  Colin Christensen, Ph.D.; Sarah Greenwell, Psy.D.; Kathleen Ashon, Ph.D.;  Dennis Kogut, Ph.D.,

NON-VOTING MEMBERS  Christine Agaibi, MA.; Helen Rodebaugh, Ph.D.

GUESTS:  Joshua Shuman, Psy.D.

STAFF    Michael O. Ranney, M.P.A.;  Bobbie Celeste, Ph.D.; Heather Gilbert, BA.; Denise Brenner, MBA

There was a quorum.

Call to Order-John R. Rudisill, Ph.D.

Dr. Rudisill introduced Dr. Sarah Greenwell, newly designated representative from the Cincinnati Academy of Professional Psychologists, and Dr. Joshua Shuman, nominated by OPA to be an Early Career Delegate to the APA State Leadership Conference.  Dr. Shuman will be forming an Early Career Committee and regularly attending OPA Board meetings to represent our ECP members interests and concerns.

Motion to approve the consent agenda (Broyles).  Motion was approved.

Motion to suspend the rules to elect Dr. Sarah Greenwell to the Board (Mosher). Motion was approved.

Motion to elect Dr. Sarah Greenwell to the Board filling the vacant seat as the representative of the Cincinnati Academy of Professional Psychologists (Mosher). Motion was approved.

Financial Report-Dr. Broyles

  1. Dr. Broyles offered to meet with new and old Board members over lunch to discuss details of the financial reports, audit and any questions about OPA’s financial processes.  He reviewed the Board’s role and responsibility for OPA finances.
  2. The Balance Sheet for the period ending 10/31/11 shows OPA’s strong financial position.  Significant funds are reflected in “unearned income”, representing income for future years that was received last year.  Much of that income is for the current year and will be transferred over into current income once the audit is approved.
  3. The Profit and Loss Statement for the period ending 10/31/11 shows that investments have not performed as well as projected in the budget for the year to date period (approximately $12,000 under projections).  Convention income and expense was discussed at length, since it showed a net loss, putting us about $12,000 under the projected net.  MCE and dues have significant amounts that will be shown as current income once the audit is approved and both are close to projected income levels.  Expenses are under budget.
  4. The Finance Committee met with our auditors (Mulligan Topy).  They presented a “clean” opinion.  Denise Brenner was complimented for organizing OPA’s financial data in a manner that saved the auditors time in conducting the audit and saved OPA money.  Net Assets grew by $15,000 in the year ending August 31, 2011.

Motion to suspend the rules to take action to accept the audit (Broyles).  Motion was approved.

Motion to accept the audit report for the period ending August 31, 2011 (Broyles).  Motion was approved.

President’s Report-Dr. Rudisill

  1. Dr. Rudisill reviewed items considered by the Executive Committee:
    1. The Committee spent considerable time on the Strategic Plan and ranked goals and objectives.
    2. The call for applications for the Sullivan Diversity Scholarship has gone out. The deadline is January 13, 2012.
    3. The Committee reviewed the status of the demonstration project.
    4. OPA will be working with Wright State to archive interviews from the ongoing Oral History Project and will transfer other OPA archives to Wright State.
    5. The Committee voted to have OPA participate in a program on CBT for Insomnia.
    6. The Committee discussed the status of the health insurance program for OPA members.  We need several hundred more forms from interested members.
    7. APA standards for high school psychology curricula has been referred to the Science Committee for review.  APA has asked us to endorse these and to urge the Ohio Department of Education to endorse them.
    8. The Committee reviewed candidates for Diversity Delegate to the State Leadership Conference in March.
  2. The Leadership Forum is scheduled  for May19, 2012.  The Executive Committee has discussed having programs relating to  issues of leadership in the profession and advocacy for the profession.  This could tie into the emphasis on integrated care.  A presentation on general leadership is also under consideration.
  3. The Strategic Plan is pointing to a stronger focus on Early Career Psychologists (ECP).  We’ve asked Dr. Shuman to work on forming an ECP Committee.  Dr. Rudisill will appoint a work group to review the OPA Code of Regulations and to prepare recommendations on any changes needed with particular emphasis on creating a voting seat for an ECP representative.  It was suggested that the work group look at other voting seats that might be appropriate.
  4. Work on the review and updating of our Operational Policies has progressed. The Executive Committee will be looking over the revised policies and will have them ready to present to the Board as a first reading in February; second reading and approval would be in April, 2012.

Board Orientation-General Discussion

  1. Members of the board are generous and helpful.  Ask questions or ask for help.
  2. Join other committees to coordinate activities where there is overlap and to observe other leadership styles.
  3. Non-voting members of the Board are not expected to have the same level of attendance as the voting members.  When the roll is called it can appear that attendance and participation is poor.  The voting members are the officers, 10 designated committee chairs, OPAGS Chair and the regional representatives.
  4. Board members should recruit new members
  5. Board members should recruit committee members
  6. Committee chairs should send out a reminder before meetings, develop an agenda, schedule meeting dates in advance and manage discussion during meetings.  It can be challenging trying to balance getting everyone to participate and feel they have been heard, with keeping the discussion on track and within the time allotted for the meeting.
  7. Regional representatives meet during the lunch break at Board meetings.
  8. It is important to prepare for Board meetings and to spend time reviewing materials

Executive Director’s Report- Mr. Ranney

  1. The Psychology Board’s Telepsychology Rules became effective on November 7, 2011. They are posted on the Board’s website.
  2. The “Housekeeping Law” that the Psychology Board approved is being drafted by the Legislative Service Commission. Once it is finalized the sponsor will circulate a letter requesting other legislators to sign on as co-sponsors.  Dr. Ross and Dr. Hayes did a great job in presenting on the proposed changes to the law in their presentation at the OPA Convention.
  3. Division 31 is the APA Division that focuses on state issues and advocacy on behalf of states within APA Governance.  Our goal is always to have 100 % of the Board join Division 31.  Membership information is located at http://is.gd/pyNra6

APA Council of Representatives Report-Dr. McDaniels Wilson

  1. Council has been discussing the DSM-5 but APA has not taken a position on it at this time.  A letter was sent raising concerns, signed by a number of APA leaders, but it did not represent APA’s official position, which is yet to be determined.
  2. An article in the NYTimes reported on the internship gap.  937 trainees were not matched. The article suggested that people accept non-accredited internships.  APA responded with a letter that listed resources to help students and supporting waiting for accredited internships.  Students are urged to seek out schools that have high placement rates.
  3. There is a movement to annul APA’s PINS document on the grounds that it is misleading.
  4. The Apportionment Ballot has been mailed.  It is important to vote and to give as many votes as possible to Ohio.  The ballot helps to define the influence states have on Council.
  5. Division 31 has been a strong advocate for states within APA Council, particularly with regard to possible cuts in the CAPP Grant Program.  OPA Board members and members should support Division 31.  CAPP’s budget problems stem from the fact that many people are not paying the practice assessment, necessitating a reduction in grants to states.

Strategic Planning-Dr.  McDaniels Wilson

Dr. McDaniels Wilson reviewed the process that has brought us to the current draft of the plan.

  1. OPA Board work on mission and vision
  2. Planning and Development Committee work on mission, vision and goals
  3. Survey of psychologists (member and non-member) and stakeholders (media, coalition partners, legislators)
  4. Board work on survey comments at the Retreat
  5. Committee work to consolidate, organize and refine the information from the retreat.  Dr. Lynne Rustad, a member of the Committee, has done a great deal throughout the process.
  6. The Executive Committee reviewed and prioritized the consolidated goals that were distributed today.
  7. The Board now has two weeks (until December 1) to review and comment.  Responses to go to the Board listserv.

Committee responses:

Committee on Social Responsibility: Focused on #3

Diversity: Focused on #2 and already working on many of the specific items listed

Ethics: Feedback from OPA staff was helpful in shaping some of the committee goals

Professional Practice: Working on #5 and # 3

Disaster Response: Considering how we represent psychology

Early Career: #4, sequential training and big names

Communication/Technology: Telepsychology-rules and models

Many goals have relevance to several committees.

The measurement of outcomes part of the plan still needs to be constructed.  Cost of the goals is a consideration.

Reports and Updates

  1. Advocacy Committee (Dr. Celeste):
    • Distributed the APA Medicare Action Alert and with the decisions still pending on these issues contact with members of Congress is crucial.
    • Legislative Day is scheduled for May 23, 2012
    • Greg Moody, the Director of the Ohio Office of Health Transformation, reported recently that Medicaid spending is down by 3%.  Coalition partners are working plans to help influence how this extra money can be reallocated.
  2. Membership (Dr. Mosher):
    • Committee  calls to non-renewing members helped persuade some to renew.
    • The New Member Challenge only generated about 3 new members.  Rather than making another challenge this year the Committee is asking Board members to get people they know who are not members to join.
  3. Public Education (Dr. Ashton):
    • Check out Twitter!
  4. Ethics (Dr. Stinson)
    • The Colleague Assistance Program (CAP) has been function informally and unofficially under the Ethics Committee.  The Committee recommends that CAP be formally designated as a subcommittee of the Ethics Committee.  Discussion of this item constituted the first reading.

The meeting was adjourned.  Next Meeting: February 18, 2012

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